About the Role
Producing & Project Management
Scheduling project meetings, supporting the Producers & Project Managers with diary management and taking minutes when required.
Travel and accommodation booking for all team travel.
Processing of relevant visas for project teams in all territories.
Creating and distributing schedules and itineraries as required.
Assisting Producers on projects as required including attending on-site during tech periods as necessary.
Updating 59 Project databases and softwares with updated project information.
Working with the Business Development Coordinator and wider Business Development team to put together the essential information for the creation of new business documents e.g. tenders and pitches.
Availability checking & requesting contract information for project freelancers for required roles on projects (e.g. programmers, lighting designers, sound designers etc.).
Working with the HR team to provide NDAs and Contracts to relevant freelancers and suppliers.
Assistance in third party licensing.
Assisting with the organisation of shoots for both content creation and behind the scenes filming as required.
Project related research for the project team as required.
Working with the Producers & Project Managers to ensure Sustainability and Universal Design are actively addressed on projects.
Requirements
Essential Skills
Approximately 1 year experience as an administrator, project manager or producerÂ
Ability to interact with a wide range of people and excellent interpersonal skills Â
Experience working in a fast-based environment and ability to work under pressure and to tight deadlinesÂ
An aptitude and/or understanding of creative processes and projects, and specialist craftÂ
An interest in working to the highest possible standards
Knowledge of or interest in producing in different industries and geographical territories
Experience of complex travel arrangements and visa processes, either personal or professional
Experience in budgeting and effective financial management               Â
An interest in and willingness to travel globally            Â
A willingness to work during the hours of our industries for example on weekends and evenings as required (59 x Journey operates a Time Off in Lieu policy)
A commitment to championing representation and inclusion at every level
Desireable Skills
Experience in sales of projects, and negotiating with a range of clients
Language skillsÂ
Existing network of relationships with commissioning organisations and potential clients
Experience of contributing to company-wide work across Sustainability and/or Universal Design and audience access
About the Company